Manager

I don’t know much about the leave options. Who can I contact for help?

UVA HR is ready to support managers and employees through this process, please reach out to askhr@virginia.edu for assistance. The HR Benefits, Leave and Payroll (BLP) team will reach out directly to the supervisor and employee to coordinate the appropriate leave options consistent with established standard operating procedures.

Will I be notified if I receive a negative test result?

Yes.  If test results are negative you will be cleared to physically return to work (if you work on Grounds). You and your manager will be notified by Employee Health.

After a faculty or staff member receives a positive result, who should I contact to ensure their office is properly cleaned?

Emergency Management will coordinate appropriate facility cleaning with Facilities Management upon receipt of the notification. Additional follow up may be required with you to confirm the employee’s physical work location(s) and areas that require cleaning.

I don’t know much about the leave options. Who can I contact for help?

UVA HR is ready to support managers and employees through this process, please reach out to askhr@virginia.edu for assistance. The HR Benefits, Leave and Payroll (BLP) team will reach out directly to the supervisor and employee to coordinate the appropriate leave options consistent with established standard operating procedures.

I have a pretty good idea who the person who tested positive works with and is in contact with the most. Can I send the co-worker notification to them only?

As a manager or supervisor, you are likely in the best position to have a sense of who was and was not in close physical contact with an employee who tests positive.  While we recommend erring on the side of caution and including the employee(s) in the distribution of the message, if you have a clearer sense of those who need to receive a notification, you are welcome to send the co-worker notification to a more localized group of individuals.

I was told by faculty or staff member that they received a positive result, but I have not heard from Employee Health. Should I send a co-worker notification?

To avoid the risk of sharing inaccurate information, we recommend waiting for the official secure email notification from Employee Health before sending a co-worker notification.  If you have not received the secure email notification, please check your spam folder or contact Employee Health.

Should I send a co-worker notification to everyone in the department?

As a manager or supervisor, you are likely in the best position to have a sense of who was and was not in close physical contact with an employee who tests positive. If you are unsure of the status of whether an employee(s) should be included in the notification, we recommend erring on the side of caution and including the employee(s) in the distribution of the message.   While individuals who are working remotely all the time likely do not need to know of a confirmed positive case since they are not likely to have been exposed, being broad and inclusive in the not

Is the “co-worker notification” like contact tracing?

“Co-worker notification” is not the same as contact tracing. The Virginia Department of Public Health is responsible for contact tracing, which involves connecting with individuals who may have come in close contact with a confirmed positive case. Co-worker notification operates very differently.  Managers and supervisors should not contact individuals to determine whether they came in contact with someone with a positive diagnose.  And in all cases, managers must maintain the confidentiality of the identity of the infected individual.

Who should receive the “co-worker” notification email?

Co-worker notification is required by law not only to provide information to individuals in the workplace of a positive case, but also to provide transparency and to allow for appropriate action that may be required. 

Will I be notified if a faculty or staff member receives a negative test result?

Yes.  If test results are negative the employee is cleared to physically return to work if they work on Grounds. Their manager and the employee will be notified by Employee Health.

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