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Processes

Academic Year 2020-2021. Please note: Due to COVID/travel restrictions, some Calls For Proposals may be subject to postponement.

JULY 2020

•  Chair Terms Reviewed
•  P&T Committee formed / confirmed
•  Page-Barbour committee appointments made
•  Endowed Chair Appointments made
•  Pratt Reports [due]

AUGUST 2020

•  Promotion & Renewal 2020-21: AGFM [email to Chairs & Directors]
•  NEH Humanities Connections Grant [call]
•  National Humanities Center fellowships [apply via their site]
•  Departments confirm or correct list of P&T 2020-21 candidates' names [due]

SEPTEMBER 2020

•  Sesqui 2021-22 proposals [call]
•  UVA Summer Stipends 2021 [call]
•  Page-Barbour proposals for the Fall of 2020 [call]
•  University Teaching Awards, coordinated by the Provost's Office [call]
•  AHSS/VPR Research Support proposals, Round 1 [call]
•  Sesqui 2019-20 Reports [due]
•  Summer Stipends 2020, awardee reports [due]
•  P&R 2020-21 candidates' names [due to Dean's office]

OCTOBER 2020

•  Humanities Fellowships in South Atlantic Studies [call for graduate student applications]
•  Mellon Humanities Fellows Program and Mellon Humanities Lab Applications [call]
•  Democracy Initiative: Seminar Proposals [call]
•  Bankard Fund call for Faculty Research proposals; Pre-Doctoral Fellowship proposals; and Lectures, Workshops, Seminars & Conferences proposals
•  Page-Barbour proposals for the Fall 2020 [due] 
•  National Humanities Center Fellowships [due]
•  Sesqui Associateship 2021-22 Proposals [due]
•  UVA Summer Stipends 2021 applications [due]
•  President and Provost's Fund for Institutionally-Related Research [link to PPFIR form][due] 
•  NEH Humanities Connections Grant [due]
•  External Reviewers Names for Spring 2021 Program Reviews [due to Provost's Office]

NOVEMBER 2020

•  NEH Distinguished Teaching Professorship Award [call]
•  University Teaching Awards [call]
•  Quantitative Collaborative Seed Grant Proposal [call]
•  DDI Grant Proposals
•  Clay Endowment for the Humanities Proposals [call]
•  Promotions & Tenure case materials [due]
•  Bankard Fund Faculty Research proposals; Pre-Doctoral Fellowship proposals; and Lectures, Workshops, Seminars & Conferences proposals [due]
•  AHSS/VPR Research Support Proposals, Round 1 [due]
•  Democracy Initiative: Seminar Proposals [due]
•  Page-Barbour Interdepartmental Seminar Proposals [due]
•  Newberry Library Fellowship - Long-Term Fellowships [due]

DECEMBER 2020

•  Diversity and Inclusion Grants [call]
•  Whiting Public Engagement Programs [call]
•  3rd-Year TT and 2nd-Year AGFM Reviews [call]
•  ENS Graduate Fellowship Proposals [call]
•  Quantitative Collaborative Seed Grant Proposal [due]
•  AGFM up for promotion [case materials due]
•  Democracy Initiative Lab proposals [call]
•  Humanities Fellowship in South Atlantic Studies [call for Fac proposals]
•  Humanities Fellowships in South Atlantic Studies [call for graduate student applications]
•  Department Chair Search Committee reports [due]

JANUARY 2021

•  Humanities Fellowships in South Atlantic Studies [grad student apps due]
•  NEH Distinguished Teaching Professorship Award nominations [due]
•  AHSS/VPR Research Support Reports, AY 2019-20, Round 1 [due]
•  Mellon Humanities Fellows Program and Mellon Humanities Lab Applications [due]

FEBRUARY 2021

•  University Teaching Awards Nominations [due to Provost's office]
•  Mellon Indigenous Arts Faculty Fellowship [due]
•  AHSS/VPR Research Support Proposal, Round 2 [due]
•  Clay Endowment for the Humanities Proposals [due]
•  University of Bologna Summer Seminar Applications [call]
•  Pratt Fund Allocation [Budget Office Distributes Information]
•  AGFM up for contract renewals [case materials due]

MARCH 2021

•  3rd Year (Tenure Track) and 2nd Year (AGFM) Review Materials [due]
•  ENS Graduate Fellowships Proposals [due]
•  Technische Universitat Dormund Graduate Fellowship Proposals [due]
•  "Annual Reporting: Getting Started" email sent [call]
•  Quantitative Collaborative Internal Faculty Sabbatical [due]
•  Quantitative Collaborative Seed Grant [due]
•  Faculty Hiring Proposals [call]
•  Pratt requests for the upcoming year [due from departments]

APRIL 2021

•  Faculty Annual Reports and CVs [due from departments]
•  Faculty Hiring Proposals [due]
•  "P&T: Getting Started" email for 2021-22
•  Endowed Chair Committee Appointments made
•  University of Bologna Summer Seminar Applications [due]

MAY 2021

•  AHSS/VPR Reports from 2019-20 AY, Round 2 [call for reports]
•  Faculty Annual Reports & CVs and Evaluations for Faculty [due to Dean's Office]
•  Humanities Fellowships in South Atlantic Studies [call for teaching proposals from faculty]
•  ACLS Emerging Voices Fellowship [call]

JUNE 2021

•  ACLS Emerging Voices Fellowship [due]
•  Begin drafting donor reports for Endowments, Fellowships, and Scholarships
•  State of Department/ Programs Reports, plus Chair/ Director Self-Evaluations [due]
         ╘Annual Review Meetings Scheduled with ADs

Sep 25, 2020

Department Processes

5th Year Check-Ins

Information

  • Department Chairs are responsible for checking in with Associate Professors in their fifth year (since tenure).
  • Regarding promotions from Associate Professor to Full Professor: "Although time in rank is itself not a sufficient criterion for promotion, departments should conduct a review no later than at the end of the candidate's fifth year in rank at UVA to determine whether or not it would be appropriate to develop a formal promotion case for consideration by the Dean. If in the judgment of the department the candidate is not ready for promotion consideration, the department should make recommendations to the candidate for further professional and scholarly development, and should reconsider the case at regular intervals."
  • The conversation between the chair and faculty member should be documented in the "Memo of Conversation".

Timeline

Annual Reports

Information

Timeline

  • February - Getting Started email sent to departments
  • April - Faculty Annual Reports and CVs due to department chairs
  • mid May - Phase 1: Faculty Annual Reports and CVs due to dean's office
  • late May/early June - Phase 2: State of Department/Program reports and Chair/Director self-evaluations due to dean's office
  • early June - Phase 3: Faculty Raise Review; recommendations due

Expedited / Off-Cycle P&T

Information

Timeline

  • Considered on a case-by-case basis, as case file is submitted to the dean's office.

Faculty Hiring Proposals

Information

Timeline

  • mid March - call for faculty hiring proposals
  • mid April - faculty hiring proposals due to the dean's office 

Faculty Processes

5th Year Check-Ins

Information

  • Department Chairs are responsible for checking in with Associate Professors in their fifth year (since tenure).
  • Regarding promotions from Associate Professor to Full Professor: "Although time in rank is itself not a sufficient criterion for promotion, departments should conduct a review no later than at the end of the candidate's fifth year in rank at UVA to determine whether or not it would be appropriate to develop a formal promotion case for consideration by the Dean. If in the judgment of the department the candidate is not ready for promotion consideration, the department should make recommendations to the candidate for further professional and scholarly development, and should reconsider the case at regular intervals."
  • The conversation between the chair and faculty member should be documented in the "Memo of Conversation".

Timeline

Annual Reports

Information

Timeline

  • February - Getting Started email sent to departments
  • April - Faculty Annual Reports and CVs due to department chairs
  • mid May - ("Phase 1") Faculty Annual Reports and CVs due to dean's office
  • late May/early June - ("Phase 2") State of Department/Program reports and Chair/Director self-evaluations due to dean's office
  • early June - Phase 3: Faculty Raise Review; recommendations due

Overloads

Information

Promotion and Tenure

Information

Timeline

  • mid March - Getting Started email sent to departments, regarding getting started on P&T cases files to be sent to the Provost the following spring 
  • late August - Candidate Confirmation email sent
  • early November - ​deadline for case materials to be submitted the dean's office
  • early February - Dean's Committee decisions made; case files sent to Provost 

Promotion for Academic General Faculty Members

Information

Timeline

  • August - Getting Started email sent to departments, regarding getting started on Promotion cases files to be sent to the Provost the following spring
  • mid September - deadline for candidates names due to the dean's office
  • mid December - deadline for case files due to the dean's office
  • March - Dean's Committee decisions made; case files sent to Provost

Renewals for AGFM and Tenure Track Faculty

Information

Timeline

  • August: Getting Started email sent to departments
  • December: Candidate Confirmation email sent to relevant departments
  • February: confirmation of candidates due to dean's office
  • early March: case materials due to the dean's office

Sabbatical / Sesquicentennial Leave ("Sesqui")

The Sesquicentennial application process takes place in the fall of the academic year preceding the academic year during which the Sesqui will be taken.

Eligible faculty include:

  • Tenured faculty members who, when the Sesqui leave begins, will have completed ten full-time teaching semesters since their last Sesqui
  • Tenure-track faculty members who are completing their fifth and sixth semesters of teaching at UVa during the current academic year and who wish to take Sesqui leave during their fourth year (known as "Fourth-Year Associates")

For more information visit: Call for Applications: Sesquicentennial Associateships 2021-2022

Quantitative Collaborative (QC) Internal Faculty Sabbatical

Information

Timeline

  • mid March - call for propsals sent
  • mid April - propsals due to QC's contact (Carol Westin)

Funding Opportunities for Faculty

 

Arts & Humanities and Social Sciences (AHSS) / VPR Research Support

    Information

    Timeline

         Round 1

    • early October - call for proposals
    • mid November - proposals due
    • December - notifications sent
    • following December - reports on awarded research projects due

         Round 2

    • mid January - call for proposals
    • late February - proposals due
    • May - nofications sent
    • following May - reports on awarded research projects due

    Bankard Fund for Political Economy

    Information

    • Annually awarded support for faculty and pre-doctoral research that will have the greatest possible influence upon the development and continuation of the public policy necessary for a healthy private business system and a healthy national economy. We welcome proposals for collaborative projects that include faculty colleagues from departments or disciplines outside of economics, business, and commerce. The request for proposals to the Bankard Fund for Political Economy fall into three categories as follows:
      • Faculty Research Projects (pdf)
      • Pre-doctoral Dissertation Fellowships (pdf)
      • Lectures, Workshops, Seminars and Conferences (pdf)
    • Bankard FAQs

    Timeline

    • late October - call for proposals
    • mid November - proposals due to the Office of the Vice President for Research (VPR) 

    Clay Endowment for the Humanities

    Information

    Timeline

    • January - call for applications sent
    • early February - application materials due for projects to be undertaken in the following academic year

    Digital Humanities Fellowships for UVa Faculty

    Information

    • This fellowship is offered by the Institute for Advanced Technologies in the Humanities (IATH).
    • http://www.iath.virginia.edu/guidelines.html
    • Those planning to submit an application are invited to discuss their proposals in advance of the deadline; please call (434) 924-4527 to schedule an appointment.

    Timeline

    • late February - call for applications
    • end of March - decisions made, by the selection committee
    • June 1 - fellowships begin

    Diversity, Equity, and Inclusion Grants

    Information

    • This funding opportunity aims to enhance diversity through educational and research programs and to cultivate a respectful, inclusive environment where all members of our community can exchange ideas, grow, and flourish. 
    • Proposals may pertain to student and faculty recruitment and retention, summer research programs, partnerships with other institutions, hosting visiting students and scholars, hosting or participating in special events, research or educational programs, the achievement gap, etc.  Cross-cutting initiatives that engage and benefit more than one department or group will also be viewed favorably. 
    • Projects requiring small (~$5,000), medium (~$15,000), or larger funding amounts will be considered. 

     

    Timeline

    • Early December - Call for proposals
    • Early January - Deadline to submit a proposal

    Mead Honored Professors Program

    Information

    Timeline

    • late January - call for nominees (email from the ADs to department chairs)
    • mid February - names of nominees due to dean's office
    • mid September - nominees must be available to attend a banquet in mid September 

    Mellon Humanities Fellowships and Labs

    Information

    Timeline

    • late October - call for proposals
    • late January - proposals due

    Mellon Indigenous Arts Initiative

    Information

    • Mellon Arts Fellows will be partially released from teaching and will be expected to develop a course based on the research they conduct during their fellowship. In addition to one course release, fellows will receive $10,000 at the beginning of Summer 2019 to support their research and course development activities.
    • http://indigenousarts.as.virginia.edu/faculty-fellows

    Timeline

    • early January - call for proposals
    • early February - proposals due

    NEH Distinguished Teaching Professorship

    Information

    Timeline

    • early November - call for applications
    • late January - applications due

    Page-Barbour Workshop

    Information

    Timeline

    • mid September - call for proposals sent (to Page-Barbour Committee's co-graduate assistants)
    • early October - deadline for proposals

    Quantitative Collaborative (QC) Seed Grants

    Information

    Timeline

    • mid March - call for propsals sent
    • mid April - propsals due to QC's contact (Carol Westin)

    Summer Stipends

    University Teaching Awards

    Information

    Timeline

    • early February - deadline for dossiers to be submitted to Office of the EVP & Provost. 

    Funding Opportunities for Graduate Students

     

     

    Bankard Fund for Political Economy

    Information

    • Annually awarded support for faculty and pre-doctoral research that will have the greatest possible influence upon the development and continuation of the public policy necessary for a healthy private business system and a healthy national economy. We welcome proposals for collaborative projects that include faculty colleagues from departments or disciplines outside of economics, business, and commerce. The request for proposals to the Bankard Fund for Political Economy fall into three categories as follows:
      • Faculty Research Projects (pdf)
      • Pre-doctoral Dissertation Fellowships (pdf)
      • Lectures, Workshops, Seminars and Conferences (pdf)
    • Bankard FAQs

    Timeline

    • late October - call for proposals
    • mid November - proposals due to the Office of the Vice President for Research (VPR) 

    Clay Endowment for the Humanities

    Information

    Timeline

    • January - call for applications sent
    • early February - application materials due for projects to be undertaken in the following academic year

    École Normale Supérieure (ENS) Graduate Fellowship

    Information

    Timeline

    • December - call for proposals
    • February - proposals due to dean's office

    Public Humanities Fellowships in South Atlantic Studies

    Information

    Timeline

    • mid December - call for applications
    • early January - applications due

    University of Bologna Summer Seminar

    Information

    • The Academy of Global Humanities and Critical Theory seminar at the University of Bologna is a two-week seminar offered in June/July.
    • Up to 5 grants are available for University of Virginia graduate students.
    • When selected, please contact the Associate Dean for the Arts & Humanities. Once you send her/him your student ID#, she/he will coordinate the creation of the scholarship grant fund account for you to access.
    • About the program: http://aghct.org/summer-school
    • How to apply: http://aghct.org/how-to-apply

    Timeline

    • February - call for applications sent to graduate students
    • April - applicants notified by the University of Bologna
    • mid April - scholarship funds created / provided to grant awardees