Website Instructions

Logging in and out

Go to the website and after the main url type in "user/login"
For example: http://americanstudies.virginia.edu/user/login
Login with the credentials that your administrator gave you.
There will be a black navigation bar at the top when you are logged in.
You will use the items on the navigation to update your website.
To logout, click on "Log out" on the far right on the black navigation bar.

Click on the video below for visual and audio instructions.

Typical Homepage Edit links

The following items are typically on the homepage. There are "Edit" links throughout the homepage to editable content.

Slideshow
News & Announcements
Events
Features

Click on the video below for visual and audio instructions.

Search Content Using Filters

You can review the content and use filters to review the content with more ease. This is particularly useful when there is a lot of content to sort through.
Click on "Content" on the top black navigation bar.
In the box "Show Only Items Where" select your filters on the Status dropdown list and the Type drowndown list and then click on "Filter".
The Status list indicates publish and unpublished content and content promoted to the front page and sticky to the top content.
Sticky to the top is content forced to be at the beginning. For example if a slideshow image is selecte to be "sticky to the top" it will be the first image on the slideshow.

Click on the video below for visual and audio instructions.

Editing Content

There are 3 ways to get to the content form to edit a piece of content.

All basic pages will have an edit option at the top of the page. Click on the "Edit" tab to edit the page.
On the black navigation bar go to Content. Then filter the content if desired. Find your content and to the far right, click on the edit link.
For some types of content, there is an edit link on the page. For example, you need to edit an news article. On your News page, you will see an edit link for each article. Click on the edit link of the article you would like to edit.

Click on the video below for visual and audio instructions.

Delete content

You can delete any content (with proper permissions from your administrator) by going to the content form and scrolling down to the bottom and clicking on "Delete." You will get a warning asking "Are you sure you want to Delete the said content?" If you are sure, click "Delete" again. If you do not want to delete the content, click "Cancel."

You can also delete one piece of content or multiple content at the Content page.
On the black navigation bar, click on "Content"
If desired filter the Content to find your desired content.
To delete one piece of content, you can click on the "delete" link under the operations column.

You can also delete multiple items at the same time.

Check the box on the far right to each item you would like to delete.
Up towards the top of the content list there is "Update Options".
To delete the selected items, select from the dropdown list "delete selected content".
There will be a warning asking you if you are sure you want to delete the selected items. If you are sure, click "Delete" again. If you do not want to delete the content, click "Cancel."
You can also publish/unpublish, promote to front page, and sticky to the top for multiple items as well with "Update Options."

Click on the video below for visual and audio instructions.

Add a Basic Page

Basic Pages will be the most commonly used content type. They consist of a title and body.
On the black navigation bar click on Content, then "Add Content" and select "Basic page."
You can also click on "Add Content" on the "Content" page from the black navigation bar.
Fill out the form accordingly.
See Adding Pages to Menu for how to add a Basic page to the menu.
Basic pages will automatically be selected as published.
If you do not want to publish the page, see the Publishing Options section.
URL aliases are automatically created. To change the URL aliases, see the URL alias section.

Click on the video below for visual and audio instructions.

Add an Article

Use Article to create news or announcements items.
Articles are automatically added to the front page and to the News page.
If you do not want an article on the front page, go to Publishing Options on instructions to take it off.

Click on the video below for visual and audio instructions.

Add Slideshow Image

Slideshow Image or the like are used to create images for slideshows.
Fill out the form accordingly and upload an image.
Slideshow Image for the homepage are automatically added to the front page.
If you do not want a slideshow image on the front page, go to Publishing Options on instructions to take it off.

Click on the video below for visual and audio instructions.

Add People content

Use People to create faculty and staff.
Fill out the form accordingly to each type of person.
Check the appropriate classification for the person (if there is an option for this).

Click on the video below for visual and audio instructions.

Creating URL alias & Generate automatic URL

The URL alias is important to your website because it masks the nodes (the way Drupal's content is stored) and provides search engines with better searchability of the content of your website.
When creating a “Basic Page”, an automatic URL alias will be created.
If you want to change it, unclick “Generate automatic URL alias” and remember to create a URL alias by entering a value in the “URL path settings” field.
The value entered in the “URL path settings” field will become the URL of the page.
For example, if the page were an About Us page you would type “about” in the “URL path settings” field.
If it is a Directions page in the “about” section type in “about/directions”
Note: Use a relative path and don't add a trailing slash or the URL alias won't work. No! → “about/directions/”

Click on the video below for visual and audio instructions.

Publishing Options

Go to the content you would like to edit. You can also click on "Content" on the black navigation bar and filter your content if needed and then click "edit" to get to the content form.
Go to the bottom of the content form and click on "Publishing Options."
To unpublish content: unclick "Published" and then click the "Save" button to save your changes.

Click on the video below for visual and audio instructions.

To put an item on the homepage, click on "Promote to Front Page" or unclick it to take it off the homepage. Click the "Save" button to save your changes.

Click on the video below for visual and audio instructions.

To put an item to the top of an order, click on "Sticky to the Top" or unclick it to take it off the top. Click the "Save" button to save your changes.

Click on the video below for visual and audio instructions.

Add pages to Menu

If you want to add a Basic page to the menu, click on "Menu Settings"
Then click on "Provide a menu link".
If you want the Menu Title to be different than the Basic Page Title fill out the "Menu Link Title" to your desired menu name for the page.
Choose where you would like your page to be displayed on the Menu. To reorder the Menu go to Menu Re-Order.

Click on the video below for visual and audio instructions.

Menu Re-order

To reorder the Menu, go to Structure > Menus > Main Menus on the black navigation bar.
You can re-order the menu here by dragging and dropping and then hit “Save.”

Click on the video below for visual and audio instructions.

Text Editor, adding images, files and videos

In the body section of a content form, there are additional options for adding images, files and embedded videos. Instructions are below for each type of additional content for the body field.

Upload Files

Go to a Basic Page and click "Edit."
Go to the Text Editor
Click on the Image or Insert Link icon.
Click Browser Server
A file browser will load in a new window
Select an existing file or upload a new document

Click on the video below for visual and audio instructions.

Adding Images

Click the Insert Image icon
Click Browse Server
A file browser will load in a new windo
Select an existing image or following instrcutions to Upload New Files
Once the desired image is selected click Insert File
To align the image left or right of the tesxt select from the Alignment dropdown in the Image Properties window.
Click Okay to insert the image.

Click on the video below for visual and audio instructions.

Adding Files

Click the Insert Link icon
Click on Browse Server
A file browser will load in a new window.
Select an existing file or follow instructions on Upload New Files
Once the desired file is selected click Insert File
Click Ok to insert the file.

Click on the video below for visual and audio instructions.

Adding Embedded Videos

Copy and paste the embed code from YouTube, Vimeo or desired online video site.
Click on the Insert Media icon
Paste the embed code
For a video, resize the width and heigh proportionally to fit into your webpage.
Click Ok to embed video.

Click on the video below for visual and audio instructions.

Linking to external website pages

Highlight the text you want to link
Click Insert Link icon
Enter URL in the URL box
Click Ok to insert the link.

Click on the video below for visual and audio instructions.

Linking to other pages within your site

Click on Insert Link icon
Set Link Type to URL
Set Protocol to
Enter URL alias in URL box
Click Ok to insert the link

Examples:
You are editing: http://americanstudies.virginia.edu/about
You want to link to: http://americanstudies.virginia.edu/contact
URL equals: contact

You are editing: http://americanstudies.virginia.edu/about/grounds
You want to link to: http://americanstudies.virginia.edu/contact
URL equals: /contact

(Note: You must include “/” otherwise drupal would link to
http://americanstudies.virginia.edu/about/contact)

Click on the video below for visual and audio instructions.

Linking to an Email

Highlight the text you want to link an email to.
Click on Insert Link icon.
Select Link Type to Email
Put desired email in the "Email Address" text box.
Click Ok to insert email.

Click on the video below for visual and audio instructions.

Flush caches

Every once in a while you will need to flush the caches of your website. When your administrator instructs you to do so, follow the instructions below.

Hover over the home icon on the black navigation bar.
Click on "Flush All Caches"
In a few moments a message will be displayed saying "Every cache is cleared."

Click on the video below for visual and audio instructions.

Add another user

If you have permission to add other users, the instructions are below.

Go to People > Add User on the black navigation bar.
Fill out the form accordingly.
Choose a strong password.
Click on the appropriate role for the person (if applicable).
Click on Notify the User of New Account if you want to email the new user a notification.
Click on Create New Account.

Click on the video below for visual and audio instructions.